Aylien (collectively referred to as “Aylien”, “we”, “us” or “our” in this privacy notice) respects your privacy and data protection rights. We take the protection of your personal data seriously. This privacy notice sets out how we protect your personal data and informs you of your privacy rights and how Aylien processes your personal data. It is important that you read this privacy notice carefully before we commence work on your behalf or before you submit personal data to us.
2. Information that we collect or receive
We are Aylien and we provide a range of data services and we collect and process personal data in order to provide these services in our role as a Data Processor or Sub Data Processor. In providing our services, we may also request and receive personal data directly or indirectly. Personal data we collect includes Name, Email address, phone number, and company information. There are instances where we invite or request individuals to provide us with their personal data, including through our websites or at events that we organise or sponsor. In addition, individuals may volunteer their personal data to us by various means of communication, e.g. by telephone, email, at events or via our websites.
Aylien also collect and process personal data in our role as a data controller. This notice sets out the basis on which any personal data we collect from you or from others will be processed by us in our role as a data controller and we request you to read the following carefully.
At any events which we organise or sponsor, directly or with other third parties, we may have a photographer or videographer present and we may capture your image. We may use or make any images available on our website, social media sites or in printed material. If you have any objection to this, you can inform the photographer or videographer or notify any of our staff at the event.
This statement sets out how we, as a data controller, collect and process personal data about:
- visitors to our websites
- individuals who apply for jobs through our website
- subscribers to or users of our data services
- individuals who we communicate or interact with in the course of our business
- individuals whose personal data is provided to us in connection with the provision of our services
- individuals who attend events which we organise or sponsor
Our "websites" includes this website, all our associated sites (such as our knowledge sites and blogs) and our social media pages. This statement also sets out information about data subject rights and our obligations under data protection law.
3. Accuracy of your personal data
Please keep us informed of any changes to your personal data during your relationship with Aylien. It is important that the personal data we hold about you is kept accurate and up to date.
4. Processing Data
We only process your personal data when we have a legal basis to do so. The legal bases for the processing of your personal data are:
- Processing necessary for the performance of a contract which the Data Controller and/or Data Subject who has entered into with us or to take steps at your request prior to entering into a contract;
- Processing necessary for compliance with a legal obligation to which we are subject;
- Processing necessary for the purposes of the legitimate interests which we pursue where such interests are not overridden by your interests or fundamental rights or freedoms;
- Where you have provided consent for the processing for one of more specified purposes.
- We have set out in the table below the purposes for which we process your personal data, the type of data we process and the lawful basis we rely upon to process your personal data.
|Purpose for processing personal and/or sensitive data||Lawful Basis of Processing|
Communicating with you, our clients, or other persons in the course of our business.
Providing our services to clients and managing and improving our business and services
1. Performance of a contract with you.2. Necessary for our legitimate interests
|Recruitment and employment services of candidates, employees, contractors or vendors||Necessary for our legitimate interests|
|Website and Social Media Users||Necessary for our legitimate interests|
|Use of images obtained through film/photographs in printed or online media (including our websites)||
Necessary for our legitimate interests
|For the prevention and detection of fraud, money laundering and other crimes or for the purpose of responding to a binding request from a public authority or court||To comply with our legal obligations|
|Transferring information to third parties, including to our own service providers||
1. Necessary for our legitimate;
2. To comply with our legal obligations;3. To protect vital interests.
We will retain personal data only for as long as necessary for the purposes for which it was collected; as required by law or regulatory guidance to which we are subject; and for the exercise or defence of legal claims that may be brought by or against us. For further information on the periods for which your personal data is kept, please contact firstname.lastname@example.org.
5. Disclosure of your information
We may disclose personal data to:
- Our team
- A third party who provide a service to us or who we partner with to organise or sponsor events, including cloud service providers etc. This could also include a third party where it is necessary to protect the vital interests of the data subject or another natural person.
- A public authority in the event that we are required to do so by law.
To the limited extent that it is necessary to transfer personal data outside of the EEA, we will ensure appropriate safeguards are in place to protect the privacy and integrity of such personal data, including standard contractual clauses under Article 46.2 of the GDPR. Please contact us if you wish to obtain information concerning such safeguards.
6. Links to other sites
Our website may, from time to time, contain links to and from other websites. If you follow a link to any of those websites, please note that those websites have their own privacy policies and we do not accept any responsibility or liability for those policies. Please check those policies before you submit any personal data to those websites.
7. Security and where we store your personal data
We are committed to protecting the security of your personal data. We use a variety of security technologies and procedures to help protect your personal data from unauthorised access and use. As effective as modern security practices are, no physical or electronic security system is entirely secure. We cannot guarantee the complete security of our database, nor can we guarantee that information you supply will not be intercepted while being transmitted to us over the Internet. We have implemented strict internal guidelines to ensure that your privacy is safeguarded at every level of our organisation. We will continue to revise policies and implement additional security features as new technologies become available. Where we have given you a password which enables you to access certain parts of our Site, you are responsible for keeping that password confidential. We ask you not to share your password with anyone.
Although we will do our best to protect your personal data, we cannot guarantee the security of your personal data transmitted to our website. Any transmission of personal data is at your own risk. Once we receive your personal data, we use appropriate security measures to seek to prevent unauthorised access or disclosure.
8. Data Subject Rights?
Under GDPR Data Subjects have the following rights:
i. The right to access the personal data we hold about you.
ii. The right to require us to rectify any inaccurate personal data about you without undue delay.
iii. The right to have us erase any personal data we hold about you in circumstances such as where it is no longer necessary for us to hold the personal data.
iv. The right to object to us processing your personal data.
v. The right to ask us to provide your personal data to you in a portable format.
vi. The right to request a restriction of the processing of your personal data.
vii. Where our processing of your personal data is based on your consent to that processing, you have the right to withdraw that consent at any time but any processing that we have carried out before you withdrew your consent remains lawful.
You may exercise any of the above rights by contacting our Data Protection contact at email@example.com.
You may lodge a complaint with your local supervisory authority with respect to our processing of your personal data. The local Supervisory Authority in Ireland is the Data Protection Commission and their contact details can be obtained from the www.dataprotection.ie website.
a. What is a Cookie?
A cookie is a small data file that is placed on your computer or mobile device “It allows a website to remember your actions or preferences over a length of time. Some of the cookies we use are essential for our website to work. We also use some non-essential cookies to collect information for making reports and help us to improve our website.
The following table below lists the types of cookies used and explains the reasons why:
|Google Analytics||Website activity tracking|
|Hubspot analytics||Wesbite activity tracking and ruser segmentation|
|Adwords tracking||Wesbite activity tracking and remarketing|
|Intercom||Website activity and chat functionality|
b. Managing and Disabling Cookies
We would like to advise you that most web browsers give you some control over cookies through the browser settings. However, turning off cookies may interfere with your browsing experience.
For instructions on how to manage and disable cookies, see the privacy and help documentation of your specific browser’s website. If you use more devices and browsers you will need to disable cookies on each Device and on each browser separately.
You can find out how to manage and disable cookies on popular browsers:
If you wish to “Opt out” of being tracked by Google Analytics across all websites, visit http://tools.google.com/dlpage/gaoptout.
10. Changes to this Privacy Statement
We reserve the right to change this statement from time to time at our sole discretion. If we make any changes, we will post those changes here and update the “Last Updated” date at the bottom of this statement. However, if we make material changes to this statement, we will notify you by means of a prominent notice on the website prior to the change becoming effective. Please review this statement periodically for updates..
11. Contact us
Last updated: 21 November 2022